Customer Service

Accounts Payable Specialist

Our client is currently looking to hire an AP Specialist to join their team. We are looking for someone with high level knowledge of AP and at least 5 years in a senior role. This is a standalone opportunity.

Salary: 55K to 65K

Reporting Manager: CFO

Account Payable:

  • Review AP invoices, inquire/check invoice amounts, due dates and key information; reconcile with vendor statement and negotiate on vendor terms
  • Key in AP invoices and payments through Kerridge AP module and accounting journal entries on time; ensure AP accounts are updated promptly on a daily basis to achieve real-time accounting
  • Coordinate with accounting manager to ensure month-end AP-related balance sheet account reflect the real value and company financial status; resolve and reconcile on a timely manner for discrepancies
  • Learn and adapt Kerridge ERP system quickly, assist in managing AP-related ERP projects; Draft AP-related accounting/ERP operational handbook
  • Building company protocols, guidelines, and deadlines for AP invoices; ensure company protocols is executed in a timely and effective manner
  • Review month-end closing reports; flag any abnormal on AP and resolve the issue; facilitate the process of AP and inventory reconciliation
  • Compose management report & excel documents for updates on AP and Costs
  • Use the ERP AP module to print cheuqes and mail it correspondingly; familiar with new payment methods including EDI and can promote more safe and efficient payment manner
  • Building AP-related computer smart filling system and invoice approval process; use Docuware to scan and categorizes files
  • Support any ad-hoc requests from the manager and executive to contribute to the monthly close of AP cycle

Expense Control & Budget:

  • Manage the process of expense reporting (credit card and reimbursements), examine & review the expenses and doing the reimbursements on a timely manner
  • Coordinate with accounting manager to ensure expenses are posted to the correct expense or balance sheet accounts
  • Ensure income statement & balance accounts reflect the real value for expenses; investigate & reconcile if there is any discrepancy on IS and BS accounts
  • Use ERP to build and maintain a detailed cash flow forecast model to track cash inflow to ensure cash reserve
  • Use ERP to build and maintain detailed weekly budget model for individual, department and company to track expense and cash outflow, calculate ROE and track cash reserve
  • Build and execute company protocols; reconcile budget variances for departments and individuals
  • Build and update cost, inventory and other indices, facilitate the process of booking inventory
  • Review month-end closing reports; flag any abnormal activities on expenses internally and externally and resolve the issue
  • Assist with CFO to build payment schedule for AP and expenses and deal with/track FX gains and losses when making the payments

Experience Requirements:

  • At least 5 years experience as assistant manager or manager of AP; have to have hands-on experience in AP
  • Strong accounting background including journal entry and month-end closing processes, know the chart of accounts well and can track and categorize AP expenses
  • Excellent with building ERP system, budget, and cost control processes & protocols
  • Excellent communication skills both verbal and written, have experiences in drafting SOP for the AP processes
  • Previous experience with budget and ERP, manage AP/timing of cost items or bank balances is a must
  • Proficiency in computer skills especially excel and experience with ERP is a must; some levels of modelling skill is required to check and update cost budget and cash reserve models
  • Attention to details and accuracy is extremely important
  • Love new challenges and positive work attitude under high pressure is a must (result-driven individual); can prioritize tasks and create own timeline and deliverables
  • Previous experience in audit is a plus
  • Previous experience in operation is a plus
  • Very flexible team player with the ability to function independently and in a team environment